First hotseat: Tim Coates 21 June

I always think of Tim Coates as the man librarians love to hate.  I worked with him on a review of library services when I worked at the Audit Commission and I saw it first hand. (A bit about that here.)  But the reason he draws ire is because he pulls no punches in saying what libraries need to do to deliver top rate service at the lowest possible price. He used to be the MD of Waterstones and he brings a hard nosed sensibility to his work on improving libraries.

Although his work with local government has focused on library services, he draws some pretty sweeping conclusions about the way that local public services are managed as a whole.  They are provocative comments, but maybe that’s what we need in these hard financial times.

You can find out more about his work on improving library services at lower costs, like his recent work in Hillingdon or you can challenge him on his views during the Efficiency Exchange’s first hot seat on 21 June 2010. Tim will be answering questions from 10am to 12pm on 21 June, but you can start posing questions now (sign-in required).

Policy, performance and efficiency

Quick review of new content from the Policy and Performance CoP and the Efficiency Exchange CoP

Review performance management arrangements for efficiency

Based on forum topics, it seems like quite a few councils are reviewing their performance management frameworks with an eye toward efficiency.   Knowsley Council was looking for a definitive list of statutory services (with an answer provided by Vicki Goddard).  And there’s continuing discussion about process activity mapping.

Sharing best practice internally

There’s also a query about the ways that good practice can be shared internally.  I’ve certainly seen examples of regular meetups between council services (e.g. at service head level or a performance management forum) and some councils are having good luck using internal collaboration tools like Yammer.

Efficiency Exchange

Verity Smith from Gloucestershire County Council has shared information about a project they’re taking on to reduce costs of consultancy and interim appointments. Looks interesting.

Have you developed value for money toolkits or internal guidance for efficiency?  Can you share them and your experience of what works.

From the efficiency library -  new documents include:

Events

Online conference: designing a fit for the future organisation (24- 25 May)

This two-day conference will unpick some of the many issues on the subject of organisational redesign.  Each day will have a different focus and offer ‘live’ engagement with different people.  There will also be the opportunity for you to comment on the new organisational redesign resource and to let us know what additional support you need in this area.

Policy, performance and efficiency

Hot links from the Efficiency Exchange and the Policy and Performance Communities of Practice.  You’ll need to join these communities at www.communities.idea.gov.uk to follow these links

Policy and performance

Really exciting workshop announcement on working together on strategies and policy frameworks to be hosted in Northampton on 26 May. (Scroll all the way to the bottom – or peruse the really interesting discussion that led up to it).

Are you a policy officer charged with providing a review of what the main political manifestos could mean to your council and partnership? Why not share the workload and save the pain by working with other policy officers?

What do the removal of national indicators mean to you?

Presentation: what’s new nationally – from the Acting Head of the Strategy and Development Unit – Julia Bennett and Total Place and implications for performance management

Crossover topics

Process activity mapping to achieve efficiencies.  Should you bother?

Efficiency Exchange

The Efficiency Exchange has welcomed its 600th member.  And we’re still talking about how the community should develop to support efficiency.

Have you set up a local authority trading company?

From the blogs…

Exploring the business case for e-procurement. and Defining and measuring productivity in the public sector and Systems thinking in the public sector

What all chief executives must ask about their website (and there are some big efficiency implications)

Data, data everywhere – from Adrian Barker

New documents

Local by social: how local authorities can use social media to achieve more with less

Towards Tesco: Improving public sector procurement

Tackling avoidable customer contact – case study from Scarborough

Improving Public Sector Efficiency: Audit Scotland

New on Efficiency Exchange this week

The Efficiency Exchange Community of Practice has been growing by leaps and bounds with new discussions and resources being added all the time. (You will need to first be logged into www.communities.idea.gov.uk to follow these links)

You can shape how this community develops – what kind of support and resources do you need, what would you like the community to focus on?

New resoures:

Councillors guides to procurement: Better procurement in energy, ICT equipment, and professional services and a Centre for Public Scrutiny piece on strategic procurement.

Wakefield case study: save money and increase customer satisfaction.

Mobile working for adult and children’s services in London, a case study on improved service and efficiency in social care.

Suitcase studies: great brief profiles on better procurement in local government.

A very handy index to procurement guidance.

Blog posts:

New WorkTogether partnership case studies

Numbers count: PM, efficiency priorities and social media.

Efficiency in outcomes – the wellbeing project report

Events:

The Total Place Learning Workshop

__________

Join Efficiency Exchange Community of Practice , follow Efficiency Exchange on Twitter @Effxchange or visit the Efficiency Exchange blog at WorkTogether.

Efficiency Links

Round up from the Efficiency Exchange

Help shape the development of the Efficiency Exchange – a community dedicated to supporting efficiency knowledge and practice.

New library resources:

Do you know of any good efficiency training courses or seminars?

Kirsty Russell blogs about digital inclusion and service transformation and efficiency